my
Domain
The my Domain pane is only
available to Administrators and is used to buy/renew
licenses, to manage your current users as well
as invite new users to join myCopernic. In this
section, you can also change multiple settings
for all the users.
 |
TIP: The my Domain tab is
only available to administrators that
bought a minimum of two licenses. |
In the Manage
Services pane, you have the possibility
to add and renew licenses for the different services
offered in myCopernic.
When buying new or more licenses for services,
the price of each license will be calculated based
on the remaining time left of your current subscription.
This way, all your licenses will expire at the
same time and managing them will be much easier.
When the time comes to renew your licenses,
you will receive a message in the Message
center indicating that your licenses
will expire in a few days. When you receive this
message, you can go to the Manage
Services page and follow the same procedure
as buying new licenses.
Licenses that are not renewed will be automatically
cancelled. If you have renewed less licenses than
the number currently used for your users, you
will have to redistribute the renewed licenses
to the users in your user list.
In the Manage
Users tab, you can attribute and manage
licenses for the different users you have invited.
You can choose to activate/deactivate the different
services you have licenses for independently for
each user.
You also have the possibility to change the
user type. You can choose between a standard user
or you can give them the administrator status.
Giving administrator status will give users the
same rights than you currently have and let them
manage licenses, users and global settings through
the my Domain
tab.
The last thing you can do on this page is to
deactivate or delete existing users. Deactivating
will keep their information available but will
not be using a license. Deleting the users will
permanently delete their information If you wish
to give access to a deleted user later on, you
will have to re-invite them to your domain.
If you want to add someone to your domain, you
can simply send them an invitation from the User Invitation
tab in my Domain.
You will be prompted with a screen asking for
their first name, last name and e-mail. You will
also be able to attach a personalized invitation
message. After sending the message, you will see
a pending invitation until the person accepts
to join your domain our refuses. You will receive
a notification in your Message
center once the user has accepted or declined
your invitation.
There are global settings you can change in
the my Domain
settings pane. You can easily restrict searches
to certain categories as well as limit the download
and e-mail attachment size.
Maximum file download
size: indicates
the maximum size for results to have the "download"
action button available. It will not be possible
to forward or e-mail documents larger than the
provided size. Maximum size possible is 100 MB.
Maximum e-mail attachment
size: indicates
the maximum size for results to have the "send
by e-mail" action button available. It will
not be possible to forward or e-mail documents
larger than the provided size. Most e-mail servers
do not allow more than 10 MB.
Available search
categories: indicates the list of
categories available to launch searches
in the myCopernic services. This list will be
applied to all users in the same domain. |
